Measures at the WHZ to contain Corona infections

updated on: 21 April 2021

This translated content is based on the information available at the time of its publication. Due to changes in regulations and measures, its completeness and accuracy cannot be guaranteed.

Binding is always the most current documentation and information in German.
It can be found here: WHZ Corona measures (German)

General Information

The main purpose of these recommendations is to prevent students and staff from getting infected with COVID-19 at our university and are based on the currently valid SächsCoronaSchVO passed on 12. February 2021. Physical contacts must be reduced to a minimum and the protection against infection must be ensured.

The following guidelines follow the basic regulations of all higher education institutions in Saxony that have been agreed upon by the State Rectors' Conference and the State Ministry for Science, Culture and Tourism.

The health protection of our students and staff has the highest priority. Therefore, the realization of restricted presence is only possible if the number of people staying and meeting in the rooms and on the premises of the WHZ at the same time remains limited. 

The following hygiene regulations and measures to reduce the risk of infection must be followed: 

1.    General hygiene regulations and measures: 

  1. A minimum distance of 1.5 m between persons must be kept. This especially applies when entering and leaving rooms or buildings. Participants must enter and leave the rooms one by one. If available, separate entrances and exits are to be used.
  2. The rooms must be ventilated intensively. 
  3. Wash hands frequently and thoroughly.
  4. It is required for all persons present in the university to use a mouth nose protection when staying in public rooms and corridors. If the corona indicator is at the yellow level, wearing a mouth nose protection is mandatory.   
  5. (...)
  6. Until further notice, face-to-face events are not allowed without special permission from the Rectorate. An exception is made for necessary meetings of decision-making bodies. When attending an event, a mouth nose protection must be worn until the event room is reached. After reaching the seat intended for the participant, the mouth nose protection can be removed.
  7. If the minimum distance cannot be maintained permanently, it is mandatory to wear a mouth nose protection. This also applies explicitly to the outdoor areas of the university. 
  8. Students bring their own mouth nose protection.
  9. (...)
  10. In general, please pay attention to the current recommendations of the Robert Koch Institute (RKI). 
  11. In accordance with the currently valid SächsCoronaSchVO, the university appoints Mr. Marcel Süß as hygiene representative. 

2.    Work activity on the premises of the university:

The information in this section is irrelevant for students and therefore not translated into English. 

3.     Education and exams:

Regarding the courses in the summer semester 2021, the WHZ is aiming for the highest possible attendance rate, but also the best possible health protection for all university members. Practical courses should take place in presence so that the practical application of the theoretical study content can be ensured. The aim is to ensure that as few students as possible are present in the rooms and on the premises of the WHZ at the same time. 

Therefore, the following specific regulations apply to teaching and the conduct of examinations:

  1. The examinations of the summer semester take place in compliance with the hygiene regulations and are conducted in accordance with the respective valid regulations of the Rectorate.
  2. All attendance/teaching events and examinations must be reported to the DSA schedule and room planning. They may only be held in compliance with the correspondingly specified room capacity (shown at the room entrances). For the Corona indicator levels "yellow" and "red", the additional notification and approval obligations must be observed.
  3. he above-mentioned hygiene regulations and measures to reduce the risk of infection apply to all face-to-face events (see section General hygiene regulations and measures). In addition, the teaching format must be adapted to the hygiene requirements (e.g. reduction of the number of experiments in the laboratory).
  4. Students should keep their presence in WHZ facilities to a minimum. 

To identify and break chains of infection, all participants in the face-to-face events are to be registered. If students refuse to do so, they are not allowed to participate. The lecturers are responsible for compiling the group lists. It must be ensured that the Rectorate always has access to the corresponding lists within the legal deadlines (4 weeks according to the GDPR). The online portals OPAL and Moodle can be used to record the necessary data. In these cases, only data of the specific attendance group of the module components is accessed. 

4.    Research

The information in this section is irrelevant for students and therefore not translated into English.

5.    Attendance events at the university 

More extensive meetings, workshops, etc. (number of participants > 10 persons; maximum number of participants: limited by room capacity) are possible at the earliest from the Corona indicator level "green". The project leader or the person responsible for the object informs the respective dean or head of the structural unit at least one week in advance about the planned activities and coordinates them with him/her. The following information must be provided as a minimum: 

  • the project,
  • name, first name of staff and guests
  • duration of the stay, 
  • rooms and technical equipment that will be used. 

The respective project manager is responsible for instructing especially external participants about the applicable hygiene requirements and the measures of the extended house rules. 

During events, a list with the necessary data of the participants is to be recorded to make tracking possible in case of infection. This list is to be used as a record of the instruction of external event participants. 

6.    Library

The library buildings are closed. The users are supplied with electronic materials, but also with print literature and services. The literature supply, related to the local holdings, is carried out in compliance with the hygiene regulations within the measures to prevent infection with the Covid 19 virus as follows: 

  1. Book lending is only possible after pre-ordering by e-mail. Possible times for pick-up will be announced by the library.
  2. A scan of essays from journals and books from the printed library collection can be requested by e-mail. 
  3. The archive does not have regular opening hours. Requests for copies of diplomas, study certificates and graduation certificates should be made by telephone or e-mail. 

For detailed information, please refer to the current announcements of the university library.

Source text in German: download document as PDF

If you experience COVID-19 symptoms, you should call a doctor or the responsible public health department and isolate yourself at home as soon as possible. 

In addition, we ask you not to enter the WHZ buildings if you experience symptoms of the disease and to contact the Department of Student Affairs by phone or e-mail. 

Contact:
dezernat.studienangelegenheiten[at]fh-zwickau.de / Tel.: 0375 – 536 1180

Exam-related information

Supplement to the Resolution 
on the reduction of disadvantages in studies and examination procedures due to the Corona pandemic and the corresponding measures of the WHZ in the winter semester 2020/2021
passed on 17 March 2021

  1. The summer semester 2021 is not included in the calculation of examination deadlines. All examination/retake deadlines are interrupted for another semester and do not continue. They are automatically extended by the current semester. Students can choose whether to take the examinations offered (also as a retake examination) or wait for the next regularly offered examination.
  2. All students have the option of retaking an examination taken in the summer semester 2021 in the same examination attempt, regardless of the examination result.In the case of a repetition, the attempt counts, regardless of the examination grade. The statutory repetition deadlines continue to apply, whereby No. 1 of this supplement is to be observed. The application to retake the examination must be submitted to the Department of Student Affairs/Examination Office by the end of the winter semester 2021/2022 at the latest.
    Examinations that have been assessed as "failed" ("nicht bestanden") due to cheating cannot be retaken in the same examination attempt.
  3. The resolution is effective retroactively and is limited to the summer semester 2021.
  4. The resolution shall be published at the university.

Resolution of the Senate of the WHZ passed on 14 April 2021.

signed
Prof. Dr. Stephan Kassel
Rector

Source text in German: download text as PDF

Resolution 
on the reduction of disadvantages in studies and examination procedures due to the Corona pandemic and the corresponding measures of the WHZ in the winter semester 2020/2021
passed on 17 March 2021 

  1. Necessary changes to examination forms are the responsibility of the respective examination board. The decision can be made at the request of the responsible module supervisor. 
  2. As far as the specific conditions allow, examinations that are designated in the examination regulations as oral examinations, presentations, or colloquia can be conducted online as virtual oral examinations after consultation with the examiner(s) and declaration of consent by the student. The corresponding specifications are made by the examination board of the respective faculty in compliance with the "Guidelines for the uniform conduct of virtual oral examinations due to the conduct of the summer semester 2021 in hybrid form on the occasion of the Corona pandemic passed on 17 March 2021". 
  3. The examination board of the respective faculty may, upon application of the student and after consultation with the examiners, suspend the obligation to submit printed copies of the thesis, if the respective examination regulations provide for this procedure. If this is the case, sending the thesis as a digital copy is sufficient and meets the deadline.
  4. Exams can already be scheduled and take place during the exam preparation week (5 July - 9 July 2021). The examination period will be extended by the examination preparation week. The examination period for the summer semester 2021 is therefore from 5 July 2021 up to and including 30 July 2021.
  5. The registration period for the examinations of the module examinations and retakes for modules without semester-accompanying examinations according to § 19 section 5 of all Bachelor's and Diploma examination regulations as well as § 18 section 5 of all Master's examination regulations or the paragraphs with the same content of the older examination regulations ends for all students on 20 June 2021, taking into account No. 4. The registration period for the examinations in the examination period is therefore from 24 May 2021 to 20 June 2021. 
  6. The resolution is effective immediately and is limited to the summer semester 2021.
  7. The resolution shall be published at the university. 

Resolution of the Senate of the WHZ passed on 17 March 2021. 

Prof. Dr. Stephan Kassel
Rector

Source text in German: download document as PDF

Registration for the exam
Only registered students can take exams. Short-notice appearances for examinations without registration are not permitted due to the need to keep contact lists and the limited room capacity. 

Hygiene regulations 
The hygiene guidelines ensure the greatest possible safety for yourself and others. All examinees and examiners must wear an FFP2 mask without an exhalation valve during the entire examination (i.e. from entering to leaving the university building). The masks will be distributed at the entrance to the university building (one per student per examination week) or can be brought along by the students themselves. Students without masks are not allowed to enter the university building! 

Apart from that, the general hygiene and distance requirements apply, especially regarding the minimum distance of 1.5 metres. Personal hygiene rules (e.g. coughing and sneezing etiquette) must always be followed. 

The Department of Technology and Procurement cleans and disinfects the tables after the examination. Disinfectants for the hands are provided for the examinees / examiners in the examination room. The examination room is ventilated before, during and after the examination as far as possible. 

You should only take part in the exam if you are healthy. In case of fever, cough, or cold-like symptoms, you are not allowed to take part in the examination. If acute symptoms (especially cough, sore throat, shortness of breath) occur during the examination, the exam will be terminated. For the further procedure, please refer to the Senate's resolution passed on 25 November 2020.

Persons who belong to a risk group according to the Robert Koch Institute (RKI) guideline can receive additional information on the examination and examination procedure from the examination committee and from the Inclusion Officer, Prof. Angela Hommel, if required. 

Before the exam  
Examinees will be admitted max. 30 minutes before the start of the examination. Please refer to the information about the specific admission time provided by the faculty. 

Please wait individually in the waiting area in front of the university building, pay attention to the markings on the floor, the relevant notices and the announcements made by staff. Keep the minimum distance to other persons. Avoid standing in groups. Do not use greeting rituals (e.g. shaking hands). 

Admission control takes place at the entrance to the university building. Please make sure that you keep the minimum distance to other people! Please have your student ID and an official photo ID (e.g. passport, ID card, electronic residence permit card, EU driving licence) ready. Admission control and the handover of FFP2 masks will take place individually. Please follow the instructions of the staff at the entrance. You will be asked whether you have symptoms that suggest you have SARS-Covid-19. 

In the examination room, the furthest seats away from the entrance will be filled first. The staff will provide further details. 

In the examination room and during the examination 
As usual, please place your bag and jacket at your seat or at the assigned place in the examination room immediately after entering the examination room. Take out any needed items. No items may be shared with other fellow students (e.g. pens). Drinking from closable bottles is permitted, while eating is not allowed in the examination room (exception in case of proven medical necessity). 

The examinations documents will be placed on the desks before admission. They may only be touched after being instructed to do so by the staff. 

Only one person is allowed to go to the toilet at a time. In addition to the mandatory wearing of the FFP2 mask, the longest possible distance from the other examinees must be maintained. 

Only make direct contact with a staff member during the examination in urgent cases. 

At the end of the exam 
The exams are handed in contactless and always after the end of the examination time. For this purpose, a drop box will be provided in the examination room, into which you can independently drop your exam paper. Please follow the instructions of the staff regarding the procedure for handing in the exam documents. Pay attention to yourself and others when handing in your exam and keep the necessary minimum distance. 

After handing in your exams, take your personal belongings and leave the examination room, the university building, and the campus swiftly. Take waste with you and dispose of it. Avoid grouping on the campus even after the exam. 

The exams will be corrected by the examiners no earlier than three days after they have been handed in. 

Thank you for your compliance. 

We wish all examinees a successful exam. 

Source text in German: download document as PDF

Guidelines for the uniform conduct of virtual oral examinations due to the conduct of the summer semester 2021 in hybrid form on the occasion of the Corona pandemic passed on 17 March 2021

  1. All examinations that are designated in the examination regulations as oral examinations, presentations, or colloquia can be taken as virtual oral examinations. 
  2. A virtual oral examination may only be conducted as a video conference. Camera and microphone must work for all participants. The examiner and the examinee agree on the necessary technical equipment in advance. The candidate must ensure that the technical requirements are available and functional at the beginning of the examination. If no functional connection can be established between the examiner and the examinee within 10 minutes (which is not counted as examination time), the examination will be terminated without disadvantages for the candidate and a new date will be arranged. 
  3. The conduct and participation in virtual oral examinations is voluntary for students and examiners. There is no right to conduct an examination in virtual form. Before the examination begins, the examinee must express his/her consent to this form of examination and its conduct in accordance with these guidelines. The consent must be requested from the examinee at the beginning of the examination and documented in the examination record. 
  4. Data protection regulations must be complied with. In particular, the storage of personal data and image and audio files is prohibited. 
  5. During the examination, the examiner and the examinee maintain eye contact via the camera. Before the examination begins, the examinee assures that there are only persons in the room who are involved in the examination and that he/she has ensured that no one enters the room during the examination. This must be documented in the examination record. Communication devices in the examinee's room that are not needed for the examination (e.g. smartphones) must be switched off. 
  6. The second examiner or the assessor is responsible for keeping the examination record. 
  7. In the event of a technical malfunction, it must be ensured that the examinee is not disadvantaged. All participants are obliged to take all possible and reasonable measures within a maximum of 10 minutes to overcome the connection disruption and to continue the examination. The examination shall be extended by the duration of the interruption. The interruption shall be documented as a special occurrence. If the disruption can't be solved, the examination shall be recorded as not having been taken. 
  8. In addition to these guidelines, the general regulations for the conduct of oral examinations apply in accordance with the respective examination regulations. 

signed

Prof. Dr. Wolfgang Golubski

Prorector Education

17 March 2021

Resolution 
on the reduction of disadvantages in studies and examination procedures due to the Corona pandemic and the corresponding measures of the WHZ in the winter semester 2020/2021
passed on 27 January 2021 

  1.  For all students whose examinations in the winter semester 2020/2021 have been postponed by the university to the summer semester 2021 due to the pandemic, No. 6 of the "Resolution on the Reduction of Disadvantages in Studies and Examination Procedures due to the Corona Pandemic and the Corresponding Measures of the WHZ in the Winter Semester 2020/2021 passed on 25 November 2020" applies accordingly.
  2. For examinations that can be taken either in the winter semester 2020/2021 or in the summer semester 2021 due to the pandemic, No. 6 of the "Resolution on the Reduction of Disadvantages in Studies and Examination Procedures on the Occasion of the Corona Pandemic and the Corresponding Measures of the WHZ in the Winter Semester 2020/2021 passed on 25 November 2020", if applicable in the form of No. 1, applies for the first time taking the examination. Participation in both examination options is not permitted.
  3. The resolution is effective immediately and is limited to the winter semester 2020/21 and summer semester 2021.
  4. The resolution shall be published at the university. 

Resolution of the Senate of the WHZ passed on 27 January 2021. 

Prof. Dr. Stephan Kassel
Rector

Source text in German: download document as PDF

This resolution expired at the end of the winter semester 2020/21. However, the contents of the follow-up resolution of 27 January refer to parts of this resolution, which are presented below. 

Resolution

on the reduction of disadvantages in studies and examination procedures due to the Corona pandemic and the corresponding measures of the WHZ in the winter semester 2020/2021

passed on 25 November 2020 (excerpt) 

  1. Necessary changes to examination formats are the responsibility of the respective examination board. The decision can be made at the request of the responsible module supervisor. 
  2. (...)
  3. (...)
  4. (...)
  5. The winter semester 2020/21 is not included in the calculation of examination deadlines. All examination/re-examination deadlines are interrupted for one semester and do not continue. They are automatically extended by the current semester. Students can choose whether to take the examinations offered (also as a repeat examination) or wait for the next offered examination.
  6. All students have the option of repeating an examination taken in the winter semester 2020/21 in the same examination attempt, regardless of the examination grade. In the event of a repetition, this assessment counts, regardless of the examination grade. The statutory repetition deadlines applying No. 5 are still valid. The application to retake the examination must be submitted to the Department of Student Affairs/Examination Office by the end of the summer semester 2021 at the latest. Examinations that have been assessed as "failed" due to deception cannot be repeated in the same examination attempt. 
  7. (…) 
  8. (…) 

Resolution of the WHZ Senate passed on 25 November 2020. 

Prof. Dr. Stephan Kassel

Rector

Source text in German (full)

Tools and information from external providers

The Corona-Warn-App helps to determine whether you have come into contact with an infected person and whether this could result in a risk of infection. In this way, chains of infection can be interrupted more quickly. The app is an offer of the Federal Government. Downloading and using the app is completely voluntary. You can download it for free from the App Store and Google Play. 

Further information can be found on the RKI-website: Information on the Corona-Warn-App